Plus this allows you to get cleaned up and your mind emptied so that you can enjoy the weekend knowing that everything is in order. Often times a good time to do this is Friday afternoon, while everything from the week is still fresh in your head. During these two hours, you remove any distractions and simply perform your review.
Regardless, you should block out probably 2 hours a week for this purpose and this purpose only. Everyone's weekly review process is different, and you will develop your own style and methodology, which I recommend you record as it evolves. The weekly review is the time for performing clean-up on your lists, making sure your inbox is empty and processed, and reviewing the plans for your active projects. In order to fully trust your system, you have to have a time where you can take a step back and work on the system itself. Once you add the weekly review, this system goes from an organizational system to a full fledged dream fulfilling machine!
This is where it all comes together into a giant life progressing engine. The weekly review is one of the most powerful components of this system. Of course you need a time that is set aside for making such judgments as assigning the !CRITICAL tag, determining your top three projects, and for managing your system in general. This can make a big impact on how effective it is for you. While this is a paperless system and one that exists completely "in the cloud", you've still got to interface with it somehow. We'll also talk a bit about physical space. When you are consistent with your weekly review, the rest falls into place.
It ensures that nothing slips through the cracks and that each and every item gets attention and thought. This is the engine behind your ongoing care and feeding of your system. We're going to focusing mostly on the Weekly Review. By this time you should have a powerhouse GTD system that chugs along for you, driving you toward success in the things that you want to accomplish. These are best practices that you can implement to juice your system and make it work for you. In the last article in my GTD and Evernote series, we'll explore the things that make the whole thing go smoothly week in and week out.
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